This is divided into personal and financial goals. One of the biggest benefits of this folder system has been my ability to easily access previously created presentations-regardless of the organization I created them for. This subfolder contains a separate folder for individual events. The events folder contains separate subfolders for upcoming media intervals (where I’m being interviewed), podcast interviews (where I’m interviewing others), presentations or speeches, and workshops. File names for folders for individuals begin with their last name, (i.e., Arnold, Benedict). Each contains a 01 Inactive folder where I move prospects that didn’t turn into clients within a reasonable time, or clients following the completion of their project. Each client or prospect gets their own folder. Opening this folder reveals two folders: A-M and N-Z. The following comments may help by providing a better understanding of the contents of folder: The numbers are essential because they display my primary folders in the right order, regardless of the spelling of the folder names. The key to my folder and file system is the use of alphanumeric folder names. I share it with you as an example to inspire you to develop a system for yourself, with a folder system that reflects your workflow. Yet, over 85% of the time, the structure displayed in my File Finder mind map really works. Granted, no computer folder and file system will ever be 100% perfect. The structure begins on the root (or lowest) level of the C-drive on my computer’s hard drive. I now use the same structure on all of my computers, as well as online backups, which further simplifies locating files. ![]() It saves time by eliminating decision-making when creating subfolders for new books, clients, or projects. One possible solution I suggest is based on a folder structure I’ve been using for the past five years. As a result, productivity and efficiency become fractured, and things like version control and organization and can be nightmarish. Most of us work with multiple devices, not to mention myriad cloud-based collaboration and file-sharing resources like Dropbox, Evernote, and Mindjet Connect. The confusion becomes even worse because there are so many tools available for file creation and management. This results in frequent time-wasting searches for lost files. If you really want to save time, you might want to explore the way you have organized folders and files on your computer’s hard drive.Īll too often, the folder and file systems on an individual’s computer reflect spur-of-the-moment decisions, rather than a purposeful structure. Although a Content Dashboard can save you time by making it easier to access files, it can’t do the entire job on its own.
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